Students undertaking clinical placements in the Medicine, Dentistry, Oral Health, Nursing, Counselling and Psychotherapy and certain postgraduate Psychology programs are required to obtain clearance in the following areas:
- AHPRA Student Registration
Students undertaking a clinical placement at a hospital or other health facility require student registration with the relevant National Board. This process is undertaken by the Australian Health Practitioners Regulation Agency (AHPRA). It is completed on the enrolment of the student in their program and does not require action by the student. The student will be advised when they have been registered. There is no fee for student registration.
AHPRA is the organisation responsible for the implementation of the National Registration and Accreditation Scheme across Australia. Working with the University, AHPRA ensures that all student registrations are completed with the relevant National Board before clinical placements are undertaken by the student.
The following programs include a clinical placement component and mandatory student registration with the relevant National Board:
- Bachelor of Medicine and Bachelor of Surgery
- Bachelor of Dental Surgery
- Bachelor of Oral Health
- Bachelor of Nursing
- Master of Clinical Nursing
At the start of each year the Placements and Internship team informs AHPRA of new students admitted into each of the Master of Psychology programs. It is important that, on enrolment, all students MUST apply for and obtain provisional registration with the Psychology Board of Australia. Students are required to provide a copy of their registration details to the Placements and Internships team before their first day of class.The application form and details of fees payable are available on the Psychology Board of Australia website.
Students will not automatically be registered as a full practitioner on completion of their degree. This is a separate process and must be completed by the student on graduation. See AHPRA website for details.
- Clinical Placement Deed Poll
The University of Adelaide and the Minister for Health has a clinical placement agreement in place which allows the University to request clinical placements in SA Health Facilities.
As part of this agreement students are required to complete a Deed Poll. A Deed Poll is an agreement between the student and SA Health to ensure patient information is treated with confidentiality. Students will have access to a range of confidential information and need to be familiar and understand the relevant requirements of maintaining confidentially. By signing a Deed Poll students understand their obligations and agree to comply with the relevant state legislation.
The Deed Poll only needs to be signed once and will cover every SA Health placement that students attend for the duration of their program (unless superseded).
- Criminal History Clearances
In response to concerns raised in the community the Children's Protection Act (SA) and similar Acts across Australia have been revised and strengthened. Legislation requires organisations that provide services to children or vulnerable adults to establish policies and procedures which ensure a safe environment.
All commencing students in Medicine, Dentistry, Oral Health and Nursing will be required to demonstrate a satisfactory criminal history clearance.
All students who, as part of their program, undertake activities such as internships or research projects involving children or adults who are ill, elderly or vulnerable, must demonstrate that they have an Australian criminal history clearance which will be current for the duration of that activity. Information on specific requirements for individual clinical placements will be provided by the placement coordinator.
A criminal history clearance is an assessment of an individual's criminal history and is part of the legislated (Child Protection Act and Aged Care Act) risk management requirements of organisations where children or vulnerable adults may be present. Students must ensure the criminal history clearance will be valid within 3 years for the duration of the placement (for example, the three years should not finish during the placement).
If the Screening Unit does not identify any risk requiring assessment, the turnaround time for your clearance should be approximately 20 business days, so please apply as early as possible so your placement is not delayed or cancelled.
How to Apply
It is your responsibility to acquire your Criminal History Clearance and take it with you to all clinical placements. You should obtain your clearance certificate as soon as possible upon commencing the first year of your program. If you do not have a clearance certificate you will not be allowed to attend the placement.
For placement in South Australia, the University will accept only the National Criminal History Record Check (NCHRC) and Screening Assessment conducted by the Department of Communities and Social Inclusion (DCSI, previously known as the Department for Families and Communities).
How to apply for National Criminal History Record Check and Screening Assessments
from the Department for Communities and Social Inclusion (DSCI)
The Placements and Internships team will register student details with DCSI this will include your name, date of birth and email address. We will specify in the student registration which DCSI clearances are required.
Once the registration has taken place you will receive an email from DCSI prompting you to apply online (link to application will be provided in the email).
DCSI clearances expire after 3 years if you are required to re-new your clearances please ensure you contact email@example.com at least 8 weeks in advance of the expiration to ensure the University has registered your details to enable the process.
Further detail for applicants is available here
National Police Clearance
All students will also require a National Police Clearance Certificate in addition to DCSI clearances. This will cost $20 please apply here.
DCSI will assess interstate students. Refer procedure above.
International students are required to obtain a certificate from their home country and DCSI upon arrival to Australia.
Your DCSI clearance certificate will not be accepted by interstate health placement organisations. Some states within Australia have specific legislation which defines their systems and processes for clearance to work with children. If you require further information in relation to interstate processes, please refer to following links:
- New South Wales
- Western Australia
- Australian Capital Territory
- Northern Territory
If certificate is not obtained before clinical placement
If you do not have a valid criminal history clearance you will not be allowed to attend the placement and will be at risk of not being able to complete your Program (as placements are a compulsory component of the Program).
Process if there is issue with clearance
If DCSI does not grant you clearance; the circumstances will be fully evaluated by a committee with representation from both the Faculty and the University.
DCSI conducts the checks; the University does not view your criminal record. Any emails issued by DCSI to the requesting officer from your Program will only be used for the purposes of managing placements.
Duration of Clearance Certificate
The duration of a criminal history clearance is 3 years. If your criminal history clearance is more than 3 years old, you may be asked to apply for an updated clearance.
- First Aid Certificate
First Aid Certificate for Dentistry, Medicine and Oral Health students
Commencing students must hold a current and approved national First Aid Certificate (including Cardiopulmonary Resuscitation) before the end of semester one of their intake year. The preferred First Aid certificates are Apply First Aid (HLTFA311A) or Provide First Aid (HLTAID003) issued by members of the Australian Resuscitation Council, for example:
- Australian National First Aid Services (ANFAS)
- Australian Red Cross
- Royal Life Saving Society Australia
- Surf Life Saving Australia
These certificates are awarded after attendance at a program of between 1 and 2 days in length (8-16 hours) duration with a requirement to demonstrate competency. An organization's Membership of the Australian Resuscitation Council provides guaranteed standards and uniformity of teaching.
Other certificates obtained in Australia will only be accepted if they are issued by organisations holding a Registered Training Organisation certificate. In such cases it is the responsibility of the student to provide evidence that the organisation is a certificate holder.
First aid certificates obtained overseas from internationally recognised organizations, such as the Red Cross/Red Crescent or St John Ambulance, are acceptable provided that participants are required to demonstrate competency, they are approximately 8-16 hours in duration and cover Cardiopulmonary Resuscitation for adults and infants. It is the responsibility of the student to provide evidence on the content covered in the first aid course.
Students undertaking clinical placements are required to have the appropriate level of immunisation. Immunisation records are requested by clinical venues prior to
Prior to commencing professional placements, students will be advised by their program area:
To consult the University Health Practice to be screened and immunised for the following infectious disease as recommended by the
Immunisation Guidelines for Health Care Workers in South Australia 2014 Policy Guideline.
Failure to adhere to these guidelines means that a student will not be allowed to attend clinical placements. It is a student's responsibility to acquire their immunisations record and take it with them to all clinical placements.
As part of your course enrolment you are required to have blood tests to determine your immunity status to Hepatitis A, B and C, HIV, Measles, Mumps, Rubella, and Chicken Pox. You will also need to provide evidence of previous vaccinations, including for the aforementioned diseases as well as Pertussis, Diphtheria, Tetanus and Polio.
- Prescribed Communicable Infections (PCI) Screening
Students who undertake clinical placements, internships or research projects involving children or people who are ill, elderly or vulnerable are required to demonstrate Prescribed Communicable Infections (PCI) clearance by producing a PCI Screening Notification obtained through a test at a registered medical provider such as your GP or the University Health Service.
If a student does not have a valid PCI Screening Notification they will not be allowed to attend the placement, or undertake the relevant research. Some of these placements and research activities are essential components for successful completion of the year.
It is the student's responsibility to acquire their PCI Screening Notification and take it with them to all clinical placements.
- Tuberculosis Screening
As part of the requirements for your clinical placements, you must undertake screening for tuberculosis infection with the South Australian Tuberculosis Services (SATB) prior to any clinical placement. This is a South Australian Government requirement.
It is the student's responsibility to acquire their Tuberculosis Screening Notification and take it with them to all clinical placements.
Please follow this link to complete the online screening form. Upon completion of this form you will receive an email from SATB that will advise you of further instructions to complete your tuberculosis screening.
Should you have any difficulties accessing or completing the online questionnaire, please email firstname.lastname@example.org
Once you have completed and submitted the questionnaire, please remember to check your email for your screening results.
If you were screened at SATB Services last year you do not need to return unless you have been on an overseas placement.
- Enterprise Patient Administration System (EPAS)
In some of South Australia’s training hospitals you will access patient records using an electronic system known as the Enterprise Patient Administration System (EPAS). To gain access to this system you must undergo training.
The training modules are available to MBBS, Bachelor of Nursing/Master of Clinical Nursing, Master of Psychology Clinical and Health streams and Master of Counselling and Psychotherapy students on My Uni.
You will be contacted by the Placements and Internships team should the training need to occur.
- Responding to Abuse & Neglect Education and Care
Students in the Master of Psychology Clinical and Health streams and Master of Counselling and Psychotherapy are required to complete a one day training course. Training providers vary as do fees associated with them. A list of training providers may be found here.
Please ensure you provide proof of completion email@example.com
- Memorandum of Insurance
The Insurance certificates, also known as Memorandum of Insurance (Medical Malpractice, Public and Product Liability and Professional Indemnity) are updated annually on 31st December. The certificates are incorporated into our Insurance Guides and also in the various Student Placement Guides available from the Legal & Risk website
The Memorandum of Insurance and Guides for 2017 will be made available early in 2017. The University’s Insurance cover continues over this period and the information provided in the 2016 guides remains applicable until the 2017 ones are available.
- Medical Indemnity
Medical students are potentially at risk in many situations which they provide clinical care (not restricted to the hospital environment). It is therefore extremely important that every student is indemnified, whether in Year 1 or Year 6. Do not assume the university provides you with full coverage as outlined under the Memorandum of Insurance.
The AMSS also has valuable information about medical indemnity insurance on their website whcih explains the importance of having this type of cover with case studies provided to highlight how an insurance policy and membership can assist you.
Suggested providers include MIGA, MDA pleas ensure proof of your insurance is uploaded to Mahara under the Ready for Practice tab.
Clinical Placement Non-attendance
The Clinical Placement Non-attendance form is for students in the following programs, MBBS Years 4-6, Bachelor of Nursing/Master of Clinical Nursing, Master of Psychology (Health / Clinical / Organisational and Human Factors) and Master of Counselling and Psychotherapy, to complete if they are absent from placement or seeking approval to take leave during placement.
Clinic Non-attendance for Bachelor of Dental Surgery Years 3-5 and Bachelor of Oral Health Years 2-3 should log in to SONIA and self-select a ‘Clinic Non-attendance’ form. Submit this form and upload any supporting documents. A guide to filling in this can be found here.
The Placements and Internships team is located on Level 3, AHMS Building, North Terrace or email the team at firstname.lastname@example.org
- Are you on Clinical Placement and needing assistance?
Come and visit the Precinct Officers located at our teaching hospitals.
Women’s and Children’s Hospital Student Hub
+61 8 8161 7619
Lyell McEwin Hospital Student Hub
+61 8 8133 2075
Royal Adelaide Hospital Student Hub
+61 8 8222 5566
Queen Elizabeth Hospital Student Hub
+61 8 8222 7480