Students undertaking clinical placements in the Medicine, Dentistry, Oral Health, Nursing Counselling and Psychotherapy and certain postgraduate Psychology programs are required to obtain clearance in the following areas:
Students who undertake clinical placements, internships or research projects involving children or people who are ill, elderly or vulnerable are required to demonstrate Prescribed Communicable Infections (PCI) clearance by producing a PCI Screening Notification obtained through a test at a registered medical provider such as your GP or the University Health Service.
If a student does not have a valid PCI Screening Notification they will not be allowed to attend the placement, or undertake the relevant research. Some of these placements and research activities are essential components for successful completion of the year.
It is the student's responsibility to acquire their PCI Screening Notification and take it with them to all clinical placements.
In response to concerns raised in the community the Children's Protection Act (SA) and similar Acts across Australia have been revised and strengthened. Legislation requires organisations that provide services to children or vulnerable adults to establish policies and procedures which ensure a safe environment.
All commencing students in Medicine, Dentistry, Oral Health and Nursing will be required to demonstrate a satisfactory criminal history clearance.
All students who, as part of their program, undertake activities such as internships or research projects involving children or adults who are ill, elderly or vulnerable, must demonstrate that they have an Australian criminal history clearance which will be current for the duration of that activity. Information on specific requirements for individual clinical placements will be provided by the placement coordinator.
A criminal history clearance is an assessment of an individual's criminal history and is part of the legislated (Child Protection Act and Aged Care Act) risk management requirements of organisations where children or vulnerable adults may be present. Students must ensure the criminal history clearance will be valid within 3 years for the duration of the placement (for example, the three years should not finish during the placement).
If the Screening Unit does not identify any risk requiring assessment, the turnaround time for your clearance should be approximately 20 business days, so please apply as early as possible so your placement is not delayed or cancelled. All students must have clearance by 31 March.
How to apply
It is your responsibility to acquire your Criminal History Clearance and take it with you to all clinical placements. You should obtain your clearance certificate as soon as possible upon commencing the first year of your program. If you do not have a clearance certificate you will not be allowed to attend the placement.
For placement in South Australia, the University will accept only the National Criminal History Record Check (NCHRC) and Screening Assessment conducted by the Department of Communities and Social Inclusion (DCSI, previously known as the Department for Families and Communities).
|1. Visit the DCSI website and read the important information contained
under the section 'Screening and Background checks' BEFORE moving onto Step 2.
|2. Download and complete the relevant forms to your area below|
DentistryAged care sector employment screening form
MedicineAged care sector employment screening form
NursingAged care sector employment screening form
|3. Take these 3 documents, along with 100 points of identification,
to be verified by any Justice of the Peace or Commissioner for taking Affidavits
(for example a Solicitor, Barrister or Proclaimed Police Officer)
BEFORE lodging at any Australia Post Office outlet
|4. Only one payment is required when submitting these 3 forms
(Please note: if forms are separately submitted, each application will incur a fee).
5. You will receive your clearance documents in the post. The DCSI Screening Branch will automatically notify the School Placement Coordinator of your clearance outcome.
DCSI will assess interstate students. Refer procedure above.
DCSI cannot assess International students. International students are required to obtain a certificate from their home country.
Your DCSI clearance certificate will not be accepted by interstate health placement organisations. Some states within Australia have specific legislation which defines their systems and processes for clearance to work with children. If you require further information in relation to interstate processes, please refer to following links:
If certificate is not obtained before clinical placement
If you do not have a valid criminal history clearance you will not be allowed to attend the placement and will be at risk of not being able to complete your Program (as placements are a compulsory component of the Program).
Process if there is issue with clearance
If DCSI does not grant you clearance; the circumstances will be fully evaluated by a committee with representation from both the Faculty and the University.
DCSI conducts the checks; the University does not view your criminal record. Any emails issued by DCSI to the requesting officer from your Program will only be used for the purposes of managing placements.
Duration of Clearance Certificate
The duration of a criminal history clearance is 3 years. If your criminal history clearance is more than 3 years old, you may be asked to apply for an updated clearance.
As part of the requirements for your clinical placements, you must undertake screening for tuberculosis infection with the South Australian Tuberculosis Services (SATB) prior to any clinical placement. This is a South Australian Government requirement.
It is the student's responsibility to acquire their Tuberculosis Screening Notification and take it with them to all clinical placements.
Please follow this link to complete the online screening form. Upon completion of this form you will receive an email from SATB that will advise you of further instructions to complete your tuberculosis screening.
Should you have any difficulties accessing or completing the online questionnaire, please email firstname.lastname@example.org
Once you have completed and submitted the questionnaire, please remember to check your email for your screening results.
If you were screened at SATB Services last year you do not need to return unless you have been on an overseas placement.
Students undertaking a clinical placement at a hospital or other health facility require student registration with the relevant National Board. This process is undertaken by the Australian Health Practitioners Regulation Agency (AHPRA). It is completed on the enrolment of the student in their program and does not require action by the student. The student will be advised when they have been registered. There is no fee for student registration.
AHPRA is the organisation responsible for the implementation of the National Registration and Accreditation Scheme across Australia. Working with the University, AHPRA ensures that all student registrations are completed with the relevant National Board before clinical placements are undertaken by the student.
The following programs include a clinical placement component and mandatory student registration with the relevant National Board:
At the start of each year the School of Psychology informs AHPRA of new students admitted into each of the Master of Psychology programs. It is important that, on enrolment, all students MUST apply for and obtain provisional registration with the Psychology Board of Australia. Students are required to provide a copy of their registration details to the Program Administrator on their first day of class.
The application form and details of fees payable are available on the Psychology Board of Australia website
Students will not automatically be registered as a full practitioner on completion of their degree. This is a separate process and must be completed by the student on graduation. See AHPRA website for details.
First Aid Certificate for Dentistry and Oral Health students
Students must provide evidence that they hold a current approved national First Aid Certificate (including Cardiopulmonary Resuscitation) prior to commencing in the Bachelor of Dental Surgery (BDS) and Bachelor of Oral Health (BOH) programs. The preferred certificates are Apply First Aid (HLTFA311A) or Provide First Aid (HLTAID003) certificates issued by members of the Australian Resuscitation Council.
First Aid Certificate for Medicine students
Successful applicants must have completed and hold a current approved national First Aid Certificate (including Cardiopulmonary Resuscitation) prior to the commencement of the Medicine program.
From the first problem in the Problem-Based Learning curriculum, it will be assumed that students have knowledge gained in a First Aid Certificate so students must have this background before starting the program. Evidence of this certificate must be presented to the Medicine Learning and Teaching Unit office by the end of orientation week of the program.
These certificates are awarded after attendance at a program of between 1 and 2 days in length (8-16 hours) duration with a requirement to demonstrate competency. An organization's Membership of the Australian Resuscitation Council provides guaranteed standards and uniformity of teaching.
Other certificates obtained in Australia will only be accepted if they are issued by organisations holding a Registered Training Organisation certificate. In such cases it is the responsibility of the student to provide evidence that the organisation is a certificate holder.
First aid certificates obtained overseas from internationally recognised organizations, such as the Red Cross/Red Crescent or St John Ambulance, are acceptable provided that participants are required to demonstrate competency, they are approximately 8-16 hours in duration and cover Cardiopulmonary Resuscitation for adults and infants. It is the responsibility of the student to provide evidence on the content covered in the first aid course.